Firefly Engagement is looking to hire a Junior Executive Assistant, reporting to the CEO. The core function of this position is to provide a high level of administrative support to the executive team and assist with operational tasks. We are looking for a highly motivated individual with strong attention to detail and a meticulous approach to work. This full-time position will require working on-site in our Anthem, Arizona office.
Responsibilities:
- Perform duties requiring independent judgment and analysis related to data gathering, report preparation, some business decisions and special projects
- Communicate professionally by phone, email and in person with coworkers, external stakeholders, clients, readers, VIP guests, vendors, and others as required
- Calendar and email management, including coordination, preparation, and follow-up for meetings
- Handle travel preparations and management
- Managing business-related expenses and reimbursements for CEO
- Coordinate events with external guests
- Coordinate building maintenance tasks including scheduling on site visits for repair and upkeep as well as general maintenance
- Occasionally serve as Receptionist, including such duties as restocking coffee niches and other supplies, in Receptionist's absence
- Perform other duties as assigned
Requirements/Qualifications:
- No vaccination requirement
- Minimum of four years of similar experience required
- Critical thinking must be a strength
- Must be interested in Operations
- Small business experience is a plus
- Strong project planning, management and communication skills
- Ability to be productive with limited supervision
- Ability to work under pressure and consistently hit deadlines
- Possess excellent time management skills, with the ability to prioritize multiple projects
- Digital media experience a plus but not necessary
- Legal work or knowledge of legal documents a plus
- Strong commitment, sense of responsibility and trustworthiness
- Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
Company Perks:
We value company culture and hold it to a high standard. For this reason, we try to make work a fun, relaxed, and highly productive environment. Therefore, we offer the following benefits:
- Healthcare, dental, and vision plans available for full-time employees
- Flexible PTO for full-time employees
- Volunteer PTO for full-time employees
- 401k + company match for full-time employees
- Modern 30,000 sq. ft. building with an employee lounge, game room, gym and library
- Casual work environment
- Walking distance to Anthem businesses and restaurants
- Monthly catered lunch for the office