Firefly Engagement is looking to hire a Junior Executive Assistant, reporting to the CEO. The core function of this position is to provide a high level of administrative support to the executive team and assist with operational tasks. We are looking for a highly motivated individual with strong attention to detail and a meticulous approach to work. This full-time position will require working on-site in our Anthem, Arizona office.

Responsibilities:

  • Perform duties requiring independent judgment and analysis related to data gathering, report preparation, some business decisions and special projects
  • Communicate professionally by phone, email and in person with coworkers, external stakeholders, clients, readers, VIP guests, vendors, and others as required
  • Calendar and email management, including coordination, preparation, and follow-up for meetings
  • Handle travel preparations and management
  • Managing business-related expenses and reimbursements for CEO
  • Coordinate events with external guests
  • Coordinate building maintenance tasks including scheduling on site visits for repair and upkeep as well as general maintenance
  • Occasionally serve as Receptionist, including such duties as restocking coffee niches and other supplies, in Receptionist's absence
  • Perform other duties as assigned

Requirements/Qualifications:

  • No vaccination requirement
  • Minimum of four years of similar experience required
  • Critical thinking must be a strength
  • Must be interested in Operations
  • Small business experience is a plus
  • Strong project planning, management and communication skills
  • Ability to be productive with limited supervision
  • Ability to work under pressure and consistently hit deadlines
  • Possess excellent time management skills, with the ability to prioritize multiple projects
  • Digital media experience a plus but not necessary
  • Legal work or knowledge of legal documents a plus
  • Strong commitment, sense of responsibility and trustworthiness
  • Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities

Company Perks:

We value company culture and hold it to a high standard. For this reason, we try to make work a fun, relaxed, and highly productive environment. Therefore, we offer the following benefits:

  • Healthcare, dental, and vision plans available for full-time employees
  • Flexible PTO for full-time employees
  • Volunteer PTO for full-time employees
  • 401k + company match for full-time employees
  • Modern 30,000 sq. ft. building with an employee lounge, game room, gym and library
  • Casual work environment
  • Walking distance to Anthem businesses and restaurants
  • Monthly catered lunch for the office